What you need to submit
Apply using the Online Grants web portal. To decide which category is most suitable for you, refer to the category objectives.
You will need to enter applicant information and choose your category, plus provide the following:
- Strategic plan
- Budget
- Target outputs
- Support material.
1. Strategic plan
Your strategic plan should demonstrate how your organisation delivers against the outcomes you are seeking to achieve and where they align to the objective of the Arts Organisations Investment Program.
As a guide, the length of the plan should be no more than 20 pages. It is a ‘high-level’ outline of what you want your organisation to deliver annually over the next three years; who it will be delivered to; and how you will measure your success
annually and overall. It should demonstrate good planning, financial and risk management and strategic marketing.
Key components of a good strategic plan include an outline of your purpose and artistic vision addressing why your organisation exists. It should include your overall strategic approach and how you plan to resource this approach, taking into consideration
the context and environment your organisation operates in.
A financial overview supporting how you are going to implement strategies that underpin your vision is important. This section must include an overview of your organisation's current financial situation, a high-level financial forecast (income, expenditure
and balance sheet) for each year covered by the plan.
The forecast figures will support and demonstrate the statements made throughout your entire plan. An outline of key business risks is recommended. It is essential to include your governance framework illustrating how decision-making and responsibilities
are allocated.
For an example, please refer to the Strategic Plan Framework (PDF 509 KB) that has been developed by the Australia Council. Use of
this framework is not mandatory and is only suggested as a guide.
2. Budget
You will be required to provide a budget through the online portal for your first year of funding (2020 or 2020-21).
Please note that your strategic plan should include a reflection of your historical financial performance and financial forecast for each year covered by the plan.
3. Target outputs
All organisations will be required to provide targets through the online portal for activities and program outputs for the first year of funding (2020 or 2020-21). If successful, you will be required to report against the targets you have submitted. The
department acknowledges that organisations are different and some sections may not apply to you.
Quality
You will be asked to provide target figures for each of the planned outcomes below:
- performances, events, activities, exhibitions, productions, works, creative developments, books, magazines, records, CDs, DVDs or festivals separated into metro, regional, interstate and international;
- tours separated into intrastate, interstate or international;
- professional artists or arts workers from specific communities of practice engaged in the creation of work;
- events/activities that enhance the quality, quantity and diversity of arts and cultural programs available to audiences and participants from specific communities of interest;
- services delivered to communities of interest that are relevant, in partnership, appropriate and demonstrate evidence of mutual benefit and innovative collaboration.
Reach
You will be asked to provide target figures for each of the planned outcomes below separated into metro, regional, interstate and international:
• for paid and unpaid attendances and broadcast audience including streaming, broadcast and podcast;
• for paid and unpaid participants, level of services, members and subscribers.
Good planning
You will be asked to provide target figures for each of the planned outcomes below separated into Aboriginal and Torres Strait Islander, people with disabilities, Culturally and Linguistically Diverse, regional and remote, young people and early career
artists:
- for WA creative employees, other arts support employees including part-time employees, casuals, contract or seasonal staff;
- volunteers and volunteer hours;
- Boards or Committees.
4. Support material
Support material forms an important part of your application. It is recommended you pay close attention to the support material you choose to ensure it offers the best support for your application. You can upload your support materials with your online
application.
If you are submitting audio and/or video files you must upload them to file streaming sites like Vimeo, YouTube, Bandcamp or SoundCloud that do not require a log-in to access. Please do not use Dropbox to deliver audio, video or other files
You can find instructions on how to use these sites at the following links:
Units of support material
6 minutes of audio or video
Previous work or interviews, confirmations, presentations that support your application.
Acceptable formats and limits
- Web links only
- Maximum 3 links
- Maximum 6 minutes total listening time (all files). Unless specified otherwise, the first 6 minutes will be the basis of audio or video support material.
15 pages of text and images
15 pages of text and images (combined total number of all pages in documents submitted for assessment):
- Short Biographies/profiles for key creative or artistic personnel
- Business, brand, group or organisation profile
- Letters of peer/industry support
- Reviews, media reports or articles on your previous work
- Marketing and/ or promotional plan
- Images
Acceptable formats and limits
Maximum 15 A4 pages in PDF (maximum file size 5 MB per document).
Culture Counts (optional)
Evaluation Summary Charts from one event including:
- Dimension - Averages
- Dimension - Stacked Level of Agreement
- Age
- Gender
In addition to:
- Survey Count
- Attendance Count
Acceptable formats and limits
One PDF (max file size 5 MB).
Annual Audited Accounts
Most recent audited accounts, audited in accordance with Australian Auditing Standards by an approved auditor (2018 accounts for calendar year; or 2017/2018 accounts for financial year).
Acceptable formats and limits
One PDF (max file size 5 MB).