Regional Talent Development Network Grants Program

Regional Athlete Support Program

Overview

The Regional Athlete Support Program (RASP), funded from Royalties for Regions, assists in the delivery of a high-quality daily training environment for regionally based talented athletes and coaches who are part of a sport’s talent development pathway. The RASP includes the following 3 initiatives:

Regional Talent Development Network (RTDN) Grants Program

Financial assistance is available for regional academies, talent development centres and regional specific programs across regional Western Australia (WA) to provide coaching and sport specialist services to support the development of athletes and coaches.

Regional Athlete Travel Subsidy Scheme (ATSS)

Financial assistance is available for regionally based talented athletes to subsidise expenses associated with travelling to competitions at state and/or national levels. Athletes must be between 13 and 21 years and be a registered member of a club or association that is affiliated with a state sporting association (SSA).

Regional Athlete Education Program

Funding is used to procure service providers through a request for quote (RFQ) process to provide a holistic education program to athletes, their parents and coaches.

Outcome and objectives

The outcome of the RASP is that:

• Regionally based talented athletes and coaches are provided support to continue their development and progression along their sport’s pathway whilst remaining in their home environment.

The objectives of the RASP are to:

• deliver a daily training environment to regionally based talented athletes
• facilitate access to high-level coaching and sport specialist services for regionally based talented athletes
• provide financial assistance to regionally based talented athletes to off-set costs associated with travelling to recognised state and/or national competitions
• develop and implement effective high-performance plans and programs to enhance regional talent development in WA.

Regional Talent Development Network Grants Program

About the program

The Regional Talent Development Network Grants Program is an invitation-only program to provide investment into regional sport academies, coordination of talent development centres and delivery of regional specific sport programs across regional WA.

Funding is available to provide coaching and sport specialist services to support the development of athletes and coaches who live in regional WA and are part of a sport’s talent development pathway.

The Regional Talent Development Network Grants Program includes 3 models:

Regional Academy of Sport

Programs and/or services are coordinated by an independent, incorporated organisation, based on population and demand, that is managed by a board and provides coaching and sport specialist services to talented athletes and coaches within regional locations.

Talent Development Centre

Programs and/or services are coordinated by a DLGSC regional office or an independent, incorporated organisation that is managed by a committee and provides support to the development of talented athletes and coaches through sport specialist services within regional locations.

Sport specific regional program

Programs and/or services are coordinated by a SSA or community organisation and provides support to the development of talented athletes and coaches through sport specialist services specific to a regional need.

Outcome and objectives

The outcome of the Regional Talent Development Network Grants Program is that:

• regionally based talented athletes and coaches are provided support to continue their development and progression along their sport’s pathway whilst remaining in their home environment.

The objectives of the RTDN Grants Program are to:

• support the delivery of a daily training environment for regionally based talented athletes in partnership with SSAs
• facilitate access to high-level coaching and sport specialist services for regionally based talented athletes
• provide professional development opportunities for identified regional coaches in partnership with SSAs
• to build networks across regional academies, talent development centres and regional specific sport programs with alignment to the Western Australian Institute of Sport (WAIS) and SSAs.

Eligibility

The following organisations are eligible to apply:

• regional academies of sport
• DLGSC recognised SSAs
• regional sporting associations
• community organisations
• local government authorities (LGAs) (in the absence of a local community organisation).

To be eligible for funding, organisations must:

• be incorporated under the Associations Incorporation Act 2015 (WA) or a company limited by guarantee under the Corporations Act 2001 (Cth) or an Indigenous organisation under the Corporations (Aboriginal and Torres Strait Islander) Act 2006 (Cth) or be registered as a local government entity in Western Australia
• possess an Australian Business Number (ABN)
• maintain appropriate and sufficient insurance cover for the duration of the project. A certificate of currency of insurance for the coming year should be provided upon application. Please note, for Public Liability Insurance, a minimum value of $10 million per claim or occurrence giving rise to a claim is required.

In addition, the following will apply:

• Organisations with outstanding acquittals for any DLGSC grant may have payments withheld until outstanding acquittal documentation is satisfactorily completed.

Ineligible organisations

• State and Commonwealth government agencies
• unincorporated not-for-profit organisations
• commercial or for-profit organisations
• educational institutions/agencies including schools, universities and TAFE colleges.

Regional talent development network investment framework

• The Regional Talent Development Network Grants Program is an application-based program with funding allocated based on the scope and reach of projects.
• The program is a targeted and competitive grants program with applications assessed against the assessment criteria and ranked based on the merits of proposals.
• Single and multi-year grants are available with project delivery dates as follows:
  • 1-year projects must be delivered between 1 November 2023 and 31 October 2024.
  • 3-year projects must be delivered from 1 November 2023 and conclude by 31 October 2026.
• Organisations should contribute a minimum of ten per cent financial and/or in-kind support to the total project costs.
• Grants should not constitute the entire financial base of an organisation.
• Auspice arrangements are not accepted.

The Regional Talent Development Network Grants Program will invest in projects as follows:

Regional Academy of Sport

Support for organisations to implement their strategic and operational plans in regional locations.

• $80,000 to $250,000 per annum
• Multi-year (3 years).

Talent Development Centres

Support for organisations to coordinate programs and services for talented athletes and coaches in regional locations.

• $10,000 to $80,000 per annum
• Single year.

Regional Sport Specific Programs

Support for organisations to coordinate programs and services for talented athletes and coaches that are specific to a regional need.

• $5000 to $50,000 per annum
• Single year.

Funding can be used for

• project-based staffing costs (for example, engagement of a contract project officer)
• program staffing costs for Regional Academies of Sport only
• consultant fees and/or presenter fees associated with delivery of relevant education and program workshops (for example, nutrition, education, sport psychology)
• registration fees to attend relevant education, training and workshops for program staff, coaches and/or volunteers
• sports specialist service costs for athletes (for example, strength and conditioning, physiotherapy, medical)
• coaching costs
• venue and equipment hire (not owned or occupied by applicant)
• intrastate travel and accommodation costs (for example, presenter/program delivery personnel travel to regional locations)
• transport costs (for example, vehicle hire and fuel)
• advertising, publicity, promotion, marketing, printing and publishing costs
• promotional apparel for program staff, athletes and coaches
• provision of interpreting and translating services.

Funding cannot be used for

• existing, ongoing or recurrent organisational costs (for example, non-project related salaries, insurance, lease or rental payments, administration expenses)(Note - does not apply to Regional Academies of Sport)
• programs that would be more appropriately supported through an alternative funding source or existing DLGSC grants program
• programs undertaken outside Western Australia
• programs that have already been funded by DLGSC
• programs that have already taken place or have commenced
• capital works (for example, purchase of land or buildings, repairs, extensions, renovations or maintenance)
• purchase of capital equipment (for example, computers, photocopiers, vehicles)
• trophies, prize money or gifts
• hospitality functions (for example, catering, alcohol, entertainment).

How to apply

Application information

• Read and understand the grant guidelines before commencing the application process.
• You must discuss your proposal with the DLGSC Director Regional Services before applying.
• Only one application per organisation will be considered.
• Late applications will not be accepted.
• Incomplete applications may be considered unsuccessful upon submission.
• Complete all sections of the application form and submit with the following supporting documentation:
  • Regional Academies of Sport — must provide a current strategic plan and a current operational plan (if strategic plan has not been developed then the organisation must demonstrate that it is working towards the development of a plan).
  • Talent Development Centres — must provide a current operational plan/project plan.
  • Regional Sport Specific Program — must provide a current operational plan/project plan.
  • All — A comprehensive budget.
  • All — A copy of your organisation’s incorporation certificate.
  • All — A copy of your organisation’s current public liability insurance certificate (minimum required is $10 million).
• Submit your application form and supporting documentation via the DLGSC website link provided on the application form by 5pm 8 January 2024.

You will receive an automated confirmation via email when you submit your application. If you do not receive the confirmation email, contact Troy Jones on the details below before the application closing time.

Important dates

Assessment and approval

Assessment and approval process

• DLGSC Grants Administrators will assess applications for compliance with the eligibility criteria.
• DLGSC Grants Assessors will conduct a preliminary assessment of eligible applications against the assessment criteria and provide a summary, which may include scores, rankings, funding allocations and rationale, for an assessment panel to consider.
• A panel will be formed to conduct an independent review of the assessment process, the preliminary assessment information and ratify recommended applicants to be submitted to the DLGSC Director General for endorsement and submit to the Minister for Sport and Recreation for approval. The panel will comprise two independent DLGSC staff and one independent external assessor with relevant expertise.
• The Minister for Sport and Recreation to approve the recommended applicants as per the relevant funding source legislation.
• Successful and unsuccessful applicants will be notified in writing.
• Applicants may not be successful or may not be funded to the full amount requested.

Assessment criteria

Applications will be assessed against the following 4 criteria:

1. Daily training environment provision

The application demonstrates that the project will support the delivery of a high-quality training environment to regionally based talented athletes in partnership with SSAs.

2. Specialist coaching and support service provision

The application demonstrates that the project will facilitate access to high level coaching and sport specialist services to regionally based talented athletes; and provide professional development opportunities for identified regional coaches in partnership with SSAs.

3. Organisational capacity and capability

The application demonstrates the organisation’s readiness, capacity and capability to deliver the project and manage identified risks.

4. Operational/project plan and budget

The application is supported by a detailed operational/project plan and demonstrates how the project will be promoted and evaluated. The project is based on a comprehensive budget and represents value for money.

Each assessment criteria are weighted equally.

Conditions of funding agreements

GST

• If your organisation has an ABN and is registered for Goods and Services Tax (GST), the grant will be grossed up by ten per cent of the grant amount.
• If your organisation has an ABN and is not registered for GST, no GST will be paid.

Grant agreement

• Approved applicants will be required to enter into a grant agreement that outlines the grant conditions, key deliverables and acquittal requirements. Once signed and returned, the grant will be paid directly to the eligible applicant body’s nominated bank account.
• No grant monies will be paid to an individual.

Acquittal requirements

• At the completion of the first and second years of the project, your organisation will need to complete an acquittal report to demonstrate that the funding has been spent in accordance with the grant agreement and develop and agree to a key results schedule for the next project period.
• At the completion of the program or project, your organisation will need to complete an acquittal report to demonstrate that the funding has been spent in accordance with the grant agreement.
• Your acquittal report must be submitted within 30 days of the project completion date as specified in the grant agreement.

DLGSC acknowledgement and evaluation

• Successful organisations will be required to acknowledge DLGSC. Further details will be provided to successful applicants within their grant agreement.
• Successful organisations will be required to participate in any research and/or evaluations relating to this funding and/or funded projects.

Freedom on Information

• The Privacy Act 1988 (Commonwealth) regulates how personal information is handled by DLGSC.
• All information provided to DLGSC and gathered during the grant assessment process will be stored on a database that will only be accessed by authorised DLGSC personnel.
• That database is subject to privacy restrictions in accordance with the Privacy Act 1998 (Commonwealth) and the Freedom of Information Act 1992.

Privacy

• When you submit your application, it is subject to a competitive assessment process. Your application is assessed against the assessment criteria and all applicants are notified of the outcome of their application as soon as possible following the conclusion of the assessment process.

Appealing an unsuccessful application

Appeals will only be considered where there is an alleged breach of the assessment process. If you believe that the proper assessment process has not been followed for your grant application, please discuss your concerns with the relevant DLGSC contact for the grant program.

Lodging a complaint

If, following discussion with the relevant DLGSC contact for the grant program, you consider your concerns have not been adequately addressed; you can lodge a complaint with DLGSC, in writing, by following the instructions outlined in the feedback section of the DLGSC website.

Appeals and complaints

• The Freedom of Information Act 1992 (WA) (FOI Act) gives the public a right to access documentation held by DLGSC subject to the limitations within the FOI Act.
• These documents can be of a personal or non-personal nature and may apply to the grant administration processes.

Further information

Troy Jones
Director, Regional Services
Department of Local Government, Sport and Cultural Industries
Telephone 61 8 9792 6942
Email troy.jones@dlgsc.wa.gov.au
PO Box 8349, Perth Business Centre WA 6849
246 Vincent Street, Leederville WA 6007