Active Regional Communities guidelines

Guidelines

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About the program

The Active Regional Communities (ARC) Grants program aims to increase the opportunities for regional people to participate in sport and active recreation activities in regional Western Australia and is tailored to meet the ever-changing demands and challenges of sport and active recreation groups within the nine diverse regions of the State.

ARC funding is designed to assist the Department of Local Government, Sport and Cultural Industries (DLGSC) in meeting its regional strategic objectives. It caters for both sport and active recreation groups and is aimed at the club level or to those groups who are not participating in the DLGSC Regional Organisation or Regional Servicing Grants program.

Note: participation initiatives specifically targeting Aboriginal and Culturally and Linguistically Diverse (CaLD) populations can also be funded through the Targeted Participation Program (TPP).

Primary objectives

Capacity building

  • Provide opportunities to improve the skills of community group or volunteers of organisations that target low participation groups.
  • Improve the skills and capabilities of the sport and active recreation sector, through education and training programs.
  • Grow and strengthen the sport and active recreation sector, through initiatives that improve the organisational governance within the sector.

Event hosting

  • Assist in the hosting of regionally based sport and active recreation events.

Participation

  • Provide opportunities that will increase the physical activity levels of target groups who currently have low participation rates.
  • Provide opportunities for participation at all levels, through sport and active recreation programs, competitions and events.

Funding categories

Capacity Building

Initiatives that improve the knowledge, skills and capabilities of people involved in a sport or active recreation organisation and build local capacity in regional locations.

Event Hosting

Hosting a significant inter-regional or higher-level competition as recognised by the State Sporting Association (SSA) in regional Western Australia. Annual events can only be funded for a maximum of three years. The State Government investment value of each event will be reviewed and assessed annually by the regional office.

Participation

Initiatives that increase community and player participation with a focus on targeting new members. This category can also include initiatives that specifically target Aboriginal, CaLD and low participation groups.

Funding may be used for

  • running of programs (payment of staff and coaches will not be considered when program activities fall within their normal duties)
  • coaching clinics
  • volunteer training
  • project or program administration (no more than 10% of total funding)
  • coaching accreditation courses
  • referee or umpire accreditation courses
  • equipment (integral to the project or program and must remain the property of the organisation, funded to a maximum of up to 30%)
  • event hosting — hire of additional equipment integral to event, e.g. portable ablutions or floodlighting.

Funding may not be used for

  • construction of sport or recreation facilities
  • projects undertaken outside of Western Australia
  • additional funds or recurring funds for a project already funded by a DLGSC grant program
  • prize money or trophies
  • merchandise (e.g. clothing, water bottles, mugs, key rings, etc.)
  • one-off camps and events — regular activities over a period of time are preferred
  • individual membership fees
  • catering costs.

Assessment criteria

An assessment will be made to determine if the application is eligible by assessing it against the grant criteria.

If approved, a grant agreement will be entered into, which outlines the grant conditions and acquittal requirements. Once signed and returned, the grant will be paid directly to the applicant body (organisation/association).

Who can apply

  • State Sporting Associations (SSAs) that oversee regional operations or are representing a local club or association
  • regional sporting club or active recreation organisation
  • not-for-profit community organisations involved in the conduct of sport or active recreation
  • in the absence of a suitable sport or active recreation organisation, a local government authority is eligible to apply.

Eligibility requirements

  • Be an incorporated, not-for-profit organisation either under the Western Australian Associations Incorporation Act (2015) or Commonwealth Corporations Act (2001) with an Australian Business Number (ABN), or Indigenous organisations under the Commonwealth Corporations (Aboriginal and Torres Strait Islander) Act (2006).
  • Where appropriate, be affiliated with a SSA or industry peak body.
  • Have acquitted all previous DLGSC grants prior to the application being submitted unless the grant is still current.
  • Have an Australian Business Number (ABN).
  • Your organisation will be required to maintain appropriate and sufficient insurance cover for the duration of the project. Please note, organisations will be required to have current public liability insurance to the value of $10 million per claim or occurrence giving rise to a claim. A certificate of currency of insurance for the coming year is to be provided upon application.

Additional requirement

  • Projects are not to commence before approval has been granted by DLGSC. No retrospective funding will be considered.

Who cannot apply

  • individuals or groups of individuals
  • organisations seeking funds for metropolitan based programs
  • State Government departments and agencies
  • educational institutions including schools, universities and TAFE colleges
  • commercial entities
  • organisations already receiving funds through Regional Organisation Grants or Regional Servicing Grants
  • unincorporated bodies.

Level of funding available

Grants up to $5000 are available, with applicants needing to demonstrate a significant contribution (up to 25%) towards the cost of the project or event, and/or in-kind contribution.

How to apply

  1. Read the guidelines.
  2. Contact the local DLGSC regional office to discuss which grants are suitable for your specific project idea.
  3. Complete the application form and submit to your nearest DLGSC regional office.
  4. Applications are accepted throughout the year and must be lodged 8 weeks prior to the project or event start date. All supporting documentation is required with each application.
  5. Organisations can only apply once per financial year in each primary objective category.
  6. DLGSC will process the application and may seek clarification before making recommendation.
  7. Notification of application outcome occurs within eight weeks of DLGSC receiving your final application.

When to apply

Applications are open all year.

Assessment and notification

An assessment will be made to determine if the application is eligible by assessing it against the grant criteria. If approved, a grant agreement will be entered into which outlines the grant conditions and acquittal requirements. Once signed and returned, the grant will be paid directly to the applicant body (organisation or association). No grant monies will be paid directly to an individual. The applicant body will be responsible for the acquittal of the grant and will be responsible to forward any approved funding to individuals as deemed necessary.

At the completion of the project, the applicant body will need to complete the acquittal documentation, acquittal statement and key results schedule, within 30 days and forward to DLGSC to demonstrate that the funds have been spent in accordance with the outlined grant agreement. Failure to comply with these requirements may jeopardise future funding from DLGSC.

GST registration

  • If your organisation has an ABN and is registered for GST, the grant will be grossed up by 10% of the grant amount.
  • If your organisation has an ABN and is not registered for GST, no GST will be allocated to your grant.

Freedom of information

  • DLGSC will adhere to the provisions of the Commonwealth Freedom of Information Act (1992) in relation to requests for information originating from DLGSC.
  • Information not originating from DLGSC but provided to DLGSC, will not be released without prior consultation with or permission by the relevant organisation.

Privacy

  • All information provided to DLGSC during the grant assessment process will be stored on a database that will only be accessed by authorised departmental personnel.
  • The database is subject to privacy restrictions in accordance with the Commonwealth Privacy Act (1998) and the Freedom of Information Act (1992).

DLGSC acknowledgement

  • Successful organisations will be required to acknowledge DLGSC and further details will be provided to successful applicants within their grant agreement.

Further information

To discuss your proposed project or to obtain assistance to complete your application, please contact your regional office.

Gascoyne office

15 Stuart Street, Carnarvon WA 6701
PO Box 140, Carnarvon WA 6701
Telephone 61 8 9941 0900
Telephone 0414 606 701

Goldfields office

Suite 1, 349-353 Hannan Street, Kalgoorlie WA 6430
PO Box 1036, Kalgoorlie WA 6430
Telephone 61 8 9022 5800

Great Southern office

22 Collie Street, Albany WA 6330
Telephone 61 8 9892 0100

Kimberley office (Broome)

Unit 2B, 23 Coghlan Street, Broome WA 6725
PO Box 1476, Broome WA 6725
Telephone 61 8 9195 5749

Kimberley office (Kununurra)

Kununurra Youth Hub, Rod Hodnett Drive, Kununurra WA 6743
PO Box 1476, Broome  WA  6725
Telephone 61 8 9195 5750

Mid West office

Level 1, 268-270 Foreshore Drive, Geraldton WA 6530
PO Box 135, Geraldton WA 6531
Telephone 61 8 9956 2100

Peel office

Suite 94, 16 Dolphin Drive, Mandurah WA 6210
PO Box 1445, Mandurah WA 6210
Telephone 61 8 9550 3130

Pilbara office

Karratha Leisureplex, Dampier Highway, Karratha WA 6714
PO Box 941, Karratha WA 6714
Telephone 61 8 9182 2100

South West office

80A Blair Street, Bunbury WA 6230
PO Box 2662, Bunbury WA 6231
Telephone 61 8 9792 6900

Wheatbelt office (Narrogin)

Narrogin Regional Leisure Centre 50 Clayton Road, Narrogin WA 6312
PO Box 55, Northam WA 6401
Telephone 0429 881 369

Wheatbelt office (Northam)

298 Fitzgerald Street, Northam WA 6401
PO Box 55, Northam WA 6401
Telephone 61 8 9690 2400
Page reviewed 29 July 2021