Sport and Recreation Events Funding Program

Ineligible organisations

• State and Commonwealth Government agencies
• unincorporated not-for-profit organisations
• commercial or for-profit organisations
• educational institutions/agencies including schools, universities and TAFE colleges.

Sport and Recreation Events Funding Program Investment Framework

• The Sport and Recreation Events Funding Program is an open and competitive grants program with applications assessed against the assessment criteria and ranked based on the merits of the proposals.
• Organisations must contribute a minimum of ten per cent cash and/or in-kind support to the total project costs.
• Grants should not constitute the entire financial base of an organisation.
• Auspice arrangements are not accepted.

The Sport and Recreation Events Funding Program will invest in events as follows:

Funding can be used for

• Core event operational expenses including, but not limited to, signage, AV, sound, lighting, staging, seating, security.
• Interstate travel and accommodation costs related to event projects (refer Sport and Recreation Events Funding Program Investment Framework).
• Intrastate travel and accommodation costs related to hosting events in regional WA.
• Venue and equipment hire (not owned or occupied by applicant).
• Purchase of single use equipment (for example, timing chips).
• Sanctioning fees.
• Education courses for staff and/or volunteers (for example, event risk management, crowd safety, traffic management, critical response).
• Training of volunteers and required approvals (for example, Working with Children Checks, first aid course fees and volunteers).
• Consultant fees (including elite athlete fee for service related to delivering sport development initiatives through Country Sport Enrichment Scheme) (refer Sport and Recreation Events Funding Program Investment Framework).
• Advertising, publicity, promotion, marketing, printing and publishing costs.
• Catering for volunteers and/or officials directly involved during the event timetable.
• COVID-19 safe event requirements (for example, cleaning costs, masks, hand sanitiser).
• Provision of interpreting and translating services.

Funding cannot be used for

• Event bidding fees.
• Athlete appearance fees and associated travel costs (related to competing in the event).
• International travel and accommodation costs.
• Interstate travel and accommodation costs for interstate-based competitors and staff to travel and stay in Perth.
• Meals, catering or daily allowance for competitors and staff.
• Vaccinations.
• Existing, ongoing or recurrent organisational costs (for example, employee salaries and employment costs, insurance, lease or rental payments, administration expenses).
• Events/projects that would be more appropriately supported through an alternative funding source or existing DLGSC grants program.
• Events undertaken outside of Western Australia.
• Events/projects that have already been funded by DLGSC.
• Events/projects that have already taken place or have commenced.
• Capital works (for example, purchase of land or buildings, repairs, extensions, renovations or maintenance).
• Purchase of capital equipment (for example, computers, photocopiers and vehicles).
• Purchase of merchandise or sporting equipment (for example, clothing, uniforms, water bottles, balls).
• Trophies, prize money or gifts.
• Hospitality functions (for example, awards dinners, catering, alcohol, entertainment).  

How to apply

Application information

• Read and understand the grant guidelines before commencing the application process.
• You must discuss your project with your DLGSC Sport Advisor, Active Recreation Advisor or Regional Manager before applying. A copy of the application form will be provided following these discussions.
• Only 1 application per organisation per round may be considered.
• Late applications will not be accepted.
• Incomplete applications may be considered unsuccessful upon submission.
• Complete an application form and submit with the following supporting documentation:
  • detailed event/project proposal
  • comprehensive budget for the entire event
  • a copy of your organisation’s incorporation certificate (if not already provided to DLGSC). 
  • a copy of current public liability insurance certificate (minimum required is $10 million) (if not already provided to DLGSC)
  • letter of support from relevant state or national body.

• Submit your application form and supporting documentation via the DLGSC website link provided on the application form.

Important dates

The Sport and Recreation Events Funding Program will have 2 grant rounds in 2022/23. Grant round dates will be:

Applications may be considered outside these timelines on a case-by-case basis (subject to budget availability).

Assessment, approval and acquittal process

Assessment and approval process

• The DLGSC Grants Administrators will assess applications for compliance with the eligibility criteria.
• The DLGSC Grants Assessors will conduct a preliminary assessment of eligible applications against the assessment criteria and provide a summary, which may include scores, rankings, funding allocations and rationale, for the assessment panel to consider.
• A panel will be formed to conduct an independent review of the assessment process, the preliminary assessment information and ratify recommended applicants to be submitted to the DLGSC Director General for endorsement.
• The panel will comprise two independent DLGSC staff and one independent external assessor from Tourism WA or VenuesWest or an independent sport and/or active recreation event expert.
• The DLGSC Director General to endorse the recommended applicants and submit to the Minister for Sport and Recreation for approval.
• The Minister for Sport and Recreation to approve the recommended applicants as per the relevant funding source legislation.
• Successful and unsuccessful applicants will be notified in writing.
• Applications may not be successful or may not be funded to the full amount requested. 

Assessment criteria

Applications will be assessed against the following 4 criteria:

1. Strategic alignment and planning

   The application demonstrates that the event or project is aligned to the organisation’s strategic plan and will deliver long-term benefits for the sport and/or active recreation community in Western Australia.

2. Benefits

   The application demonstrates that conducting the event or delivering the event project will achieve at least one of the following sport and active recreation participation and/or development benefits:

   • Build the capacity and capability of the organisation’s workforce.
   • Support the sport’s talent development and high-performance pathway.
   • Provide opportunities for the general public to participate in sport and/or active recreation events.
   • Provide opportunities for regional Western Australians to experience and conduct major sporting events or access sport development initiatives in a regional location. 
3. Organisational capacity and capability

   The organisation demonstrates its capacity and capability to deliver the event or project and manage identified risks.

4. Project Plan and Budget

   The application is supported by a sound project plan and details how the event or project will be promoted and evaluated and is based on a realistic budget and represents value for money.

Each assessment criteria are weighted equally.

Conditions of funding agreements

• If your organisation has an ABN and is registered for Goods and Services Tax (GST), the grant will be grossed up by 10% of the grant amount.
• If your organisation has an ABN and is not registered for GST, no GST will be paid.

Grant agreement

• Approved applicants will be required to enter into a grant agreement that outlines the grant conditions, key deliverables and acquittal requirements. Once signed and returned, the grant will be paid directly to the eligible applicant body.
• Successful organisations will be required to provide evidence of key deliverables prior to conducting the event including, but not limited to, an appropriate event risk assessment process has been undertaken, support for the event has been confirmed by key stakeholders and statutory approvals have been obtained.  
• No grant monies will be paid to an individual.

Acquittal requirements

• At the completion of the project, your organisation will need to complete an acquittal report to demonstrate that the funding has been spent in accordance with the grant agreement.
• Your acquittal report must be submitted within 30 days of the grant completion date as specified in the grant agreement.

DLGSC acknowledgement and evaluation

• Successful organisations will be required to acknowledge DLGSC. Further details will be provided to successful applicants within their grant agreement.
• Successful organisations will be required to participate in any research and/or evaluations relating to this funding and/or funded projects.

Further information