Requirements when applying to add, vary or cancel a condition of a permanent liquor licence for a one-off occasion.
Login to lodge and renew applications, manage licensing and submit returns.
Effective date: 23 October 2009Last amended: 23 February 2021Next review: 23 February 2023
This policy guideline is designed to provide accurate and authoritative information in regard to the subject matter covered, and with the understanding that the Director of Liquor Licensing is not passing legal opinion or interpretation or other professional
advice. The information is provided on the understanding that all persons undertake responsibility for assessing the relevance and accuracy of its contents.
The Liquor Control Act 1988 (the Act) sets out the fundamental trading conditions for each class of licence with sections 98 to 98H of the Act providing the permitted trading hours.
Under section 60 of the Act the licensing authority may grant an extended trading permit (ETP) authorising the licensee to sell and supply liquor in circumstances to which the licence would not otherwise apply. In addition, section 63 of the Act empowers
the licensing authority, to vary any term or condition imposed on a licence.
An application for an ETP, or to vary or cancel a condition of a licence must be considered on its own merits, and therefore, the onus is on the licensee to demonstrate the merits of their application.
This policy provides guidance as to the circumstances in which permits or variations to licence conditions may be considered. This list of circumstances is not exhaustive, please contact the department on 61 8 6551 4888 if you require further information
in relation to your particular circumstances.
This policy should be read in conjunction with the Director’s policies on:
Restaurant licences may seek an ETP to authorise the sale and supply of liquor at a private function being held on the licensed premises where no meal is being supplied.
With the exception of a 'grand opening' and New Year’s Eve functions, permits will generally not be granted where the licensee is seeking to host a function that is open to the public.
Applications will generally be considered where a patron has approached the licensee to hold a private function, for example: a birthday/wedding anniversary celebration, wedding reception or fashion launch/parade.
Generally, no more than twenty four (24) permits of this kind may be issued in a twelve (12) month period. Applicants should refer to Extended Trading Permits — Restaurants Holding Finger Food/Cocktail Functions for further information.
This list in not exhaustive and other criteria may be relevant.
A licensee seeking an approval under these provisions will be required to meet the following criteria:
For events where over 500 patrons are expected to attend a copy of the management plan for the event maybe required.
Important: applications must be submitted in accordance with the minimum timeframes specified in the table below. Failure to do so is likely to result in the application being refused.
Application kits containing the lodgement guide and all the required forms can be downloaded from the department’s website or by contacting the department on 61 8 6551 4888
Applicants must complete an
online application via our online portal, this application must
be made from an account that is currently linked to the relevant
liquor licence (the licensee’s account). If the licensee does not
have an account, one must be created.
There are two different One-Off Add, Vary or Cancel types:
In order for the department to consider an application to alter the licence conditions, we require a submission detailing the event and the reasons why you need to trade in a manner not already permitted on your permanent liquor licence.
Applications over 500 people should also be lodged with a submission or management plan detailing the proposed the controls to ensure the event is conducted in a safe manner.
Our system is designed to assist you in selecting the correct approval type. However, to make it easier, the following can be used as a guide.
This approval type is used to extend the hours and/or area for a one-off event to be held on or adjacent to an existing special facility licence. This option also allows a licensee of a Special Facility Caterers to comply with their licence conditions by lodging an application when they have been engaged for a specific function.
Select this option to propose trading in a manner you are not currently permitted under the current licence conditions for a one-off event. You can choose to add a new condition, vary an existing condition or cancel a condition for a special occasion/function. Please note however, that if you are proposing to trade in a manner contrary to the tenor of the liquor licence as specified in the Act, an occasional liquor licence application may be a more appropriate.
If you are proposing to vary a condition of your licence in conjunction with a one off extended hours or area application, you are not required to lodge an additional One-off Add, Var, Cancel application. This is captured as part of the extended hours/area application.
In regards to proposed adult entertainment,the licensee will need to provide detailed submissions with the application which demonstrates the following:
An application is not considered lodged until the fee has been received. An invoice for payment will be issued on receipt of your emailed or posted form and can either be paid through the licensee's online portal account, by posting a cheque made payable to the Gaming and Wagering Commission or a BPOINT payment link can be emailed on request. Application fees are not subject to GST.
Applications will not be progressed until the fee is received. Generally the application fee is not refundable, even if the application is refused or withdrawn.
With respect to a One-off Extended Trading Permit application or Add, Vary or Cancel a condition of licence application sought for a function or event that takes place over a number of dates, the fee will be calculated based upon the total maximum number
of persons expected to be present in the licensed area at any one time for each date. For example: if a function or event runs for 2 days and the maximum number of persons expected to be present in the licensed area at any one time is 300, then the
fee will be calculated on an attendance of 300 for each date and will be $232.
Applications for One-off Add, Vary, Cancel must be made under the name of the licensee of the licensed premises subject of the application.
Your current liquor licence will be in the name of one of the following:
In early 2017, a letter was posted to all existing holders of liquor licences which contained a client reference and unique reference number. If you are a licensee and did not receive this letter, please contact the department on 61 8 6551 4999. In order to set up your account, the licensee must first create an account.This process is outlined below and will connect your account to the relevant liquor licence.
First you must create an account. This account will be used to submit your applications, returns and change your address details.
Once your details have been entered and registered, you will not be required to register your details again. You can amend your details at anytime by logging into your account.
If you experience any issues with the account creation process please contact our department on 61 8 6551 4999.
Once your account has full access to your liquor licence details you will be able to start a new One-off Add, Vary or Cancel Application.
To complete this form you must fill in all the required fields and then click on Submit to lodge it.
Please note that the application is not considered fully submitted until payment has been made.
Your account automatically times out after 30 minutes. To avoid losing information please make sure to Save regularly. If you are logged out of your account when you click Submit please log back into your account. Your Saved Application can be found on the My Account page. Click Resume and then click Submit to complete the submissions.
This application is not deemed lodged until payment has been made.
Due to the high number of applications lodged it is unlikely we will be able to amend approvals unless special circumstances apply. Therefore, please ensure all details for your application are correct at the time of lodgement to ensure the approval, if granted, contains the correct details for your event.
If you are having difficulty creating/accessing your account or lodging your application please contact the department 61 8 6551 4999.
This information is designed to provide authoritative information in regard to the subject matter covered, and with the understanding that the Director of Liquor Licensing is not passing legal opinion or interpretation or other professional advice. The information is provided on the understanding that all persons undertake responsibility for assessing the relevance and accuracy of its contents.
Do not submit enquiries with this form.