Arts Projects for Organisations

Program guidelines

On this page

The program supports the development and growth of a vibrant sector that promotes the participation and active engagement of Western Australian communities in high quality arts and cultural experiences.

This program supports organisations to deliver projects thatinvolve artists or creatives who maintain professional arts and creative practices.

The 4 categories are:

  1. Aboriginal Arts
  2. Arts and Creative Business Development
  3. Creative Development
  4. Annual Program of Activity.

To decide which category is most suitable for you, refer to the category objectives.

The key dates calendar has opening and closing dates, activity start dates and draft review deadlines.

Please apply using the Online Grants web portal.

More information about how to apply can be found in the application manual.

Who can apply

Organisations that deliver arts projects, a program of arts activity or arts services are welcome to apply to this program however:

  • organisations must either be registered under law (for example incorporated association, company limited by guarantee) or created by law (for example university, school or government statutory authority)
  • individuals, partnerships, or groups applying for funding must apply through the Arts Projects for Individuals and Groups program
  • individuals being auspiced by an organisation must apply through this program
  • if you are considering submitting an administered/auspiced grant you must contact the department before commencing your application
  • WA educational institutions (kindergartens, primary and secondary schools, colleges and universities) cannot apply for curriculum-based arts activity. If you are in any doubt, contact us to discuss your activity
  • if you are applying on behalf of Aboriginal people you must provide evidence of significant Aboriginal involvement in the conception, development of and participation in the activity. Please contact us to discuss how to demonstrate this
  • although WA residency is not a requirement to apply for a grant, if you are applying from outside WA you will need to show the benefits to WA artists, creatives, arts or cultural workers in your application
  • Arts Organisation Investment Program or National Performing Arts Partnership Framework funded organisations are not eligible to apply to this program, unless you are auspicing an application for an individual group.

Funding categories

Annual Program of Activity

  • Build the capacity of the State’s arts, creative and cultural sector.
  • Contribute to the State’s creative economy through increased employment and development of professional artists, creatives and cultural workers.
  • Support an annual program of activities for an organisation.
  • Increase the stability and planning capacity of arts organisations.
  • Support identified State Government priorities for the art, creative and cultural sector and/or;
  • Support the development of new business models for WA art, creative and cultural organisations

To be successful, your application should align to one or more of these objectives.

What can be applied for

Eligible activities must involve a single annual program of activity, which may include, but is not limited to:

  • delivery of an annual season of performance or exhibition programming
  • collaborations between organisations in the art, creative and cultural sector
  • international and national engagements, including scoping and development
  • increasing WA arts and cultural employment
  • programs that support the delivery of high-quality arts to WA and the rest of the world

Please note, Annual Program of Activity applications are the only applications to this program that may include support for ongoing operational expenses, such as rent and core staff wages.

Creative Development

  • Support the development of high quality, diverse creative practices, including community arts practices.
  • Increase professional and skills development of artists, arts workers, cultural workers.
  • Support creative industry professionals at different points in the life cycle of their careers.
  • Create and present high quality and diverse arts, cultural and creative experiences for the people of WA.
  • Reflect the State’s identity through telling WA stories and developing creative content in WA.
  • Support international initiatives that promote both the artist and the State of WA.
  • Facilitate collaboration, experimentation, excellence and growth for the WA arts and cultural sectors.

To be successful, your application should align to one or more of these objectives.

What can be applied for

Eligible activities may include, but are not limited to:

  • the creation, production and/or public presentation of new high quality works or presentations
  • opportunities to participate in a skills or professional development activity
  • revival and/or reinterpretation of existing material
  • working with communities to produce and/or present creative activities
  • support high-calibre, respected, nationally-recognised WA artists to undertake an intensive period of creative or professional development similar to a fellowship
  • a period of research and development
  • presentation of works using new approaches and methods, including collaborative projects.

Arts and Creative Business Development

  • Support contemporary design, arts and creative businesses that are recognised as high quality to access new commercial markets, increase audience capacity and develop new networks.
  • Raise the profile of contemporary design, arts and creative businesses through promotional and marketing activities.
  • Support arts, cultural and creative businesses to strengthen and develop the economic and cultural growth of the WA creative industries.
  • Support professional and skills development of contemporary designers, artists, arts and cultural workers at different points in the life cycle of their business to strengthen commercial viability.
  • Develop commercial sustainability of creative businesses through support for increasing sales and business revenue.

To be successful, your application should align to one or more of these objectives.

What can be applied for

Eligible activities may include, but are not limited to:

  • opportunities to present locally, or nationally
  • collaborations between industry professionals with commercial benefits for the WA arts or creative industry sectors
  • development and creation of strategic marketing and promotional tools
  • opportunities to participate in or deliver skills or professional development
  • recording, mastering and pressing of recorded product for public consumption and retail release
  • sourcing new networks for supply and manufacturing purposes
  • a period of research and development
  • presentation of works using new approaches and methods, including collaborative projects.

Aboriginal Arts

  • Promote or facilitate greater engagement of Aboriginal communities in the arts.
  • Encourage the expression of traditional and contemporary Aboriginal culture, individuality, spirituality and empowerment through the arts.
  • Encourage the involvement of Aboriginal arts expertise, skills, knowledge and resources.
  • Support long term skills development goals for Aboriginal artists, arts workers and communities.
  • Support Aboriginal cultural maintenance through arts-based activity.
  • Deliver artistic and social outcomes for Aboriginal communities through the arts.

To be successful, your application should align to one or more of these objectives.

What can be applied for

Eligible activities may include, but are not limited to:

  • the creation, production and/or presentation of new Aboriginal art works or events
  • the revival, reinterpretation, distribution or public presentation of existing works or events
  • participation in skills or professional development workshops and/or residencies
  • cultural maintenance activities with a clearly defined arts component. It may include bush trips, intergenerational skills transfer, recording of cultural stories for archival purposes and/or collection of traditional materials for construction of cultural products in accordance with galleries, libraries, archives, and museums (GLAM) practices
  • support high-calibre, respected, nationally-recognised Aboriginal artists to undertake an intensive period of creative or professional development, similar to a fellowship
  • develop commercial sustainability through support for activities that develop strategies to increase sales and business revenue.

Eligible disciplines

  • circus and physical theatre
  • comedy
  • community arts and cultural development
  • cross-art form
  • dance
  • design
  • interactive arts content
  • literature and writing (limited to literary fiction, literary non-fiction, poetry, illustrated narrative)
  • multi-arts festivals
  • music
  • music theatre and opera
  • other performing arts
  • theatre
  • visual arts.

What can’t I apply for

  • projects or activities that do not involve or benefit Western Australian practicing artists, creatives, or arts or cultural workers
  • purchase of capital equipment including instruments, equipment, software, computers, tablets (iPads) and/or uniforms
  • capital works such as construction or purchasing of studios, work spaces or gallery spaces
  • activities already funded by the department through any of our funding programs
  • activity relating to radio broadcasting
  • display, restoration or conservation of cultural and/or historical material
  • costs of manufacturing and/or producing prototypes
  • activities relating to podcasts and audiobooks that do not involve creative arts practitioners
  • fundraising, competitions, prizes and trophies
  • the work of State Government or Commonwealth Government departments
  • activity that will be academically assessed or any school curriculum based activity
  • facsimiles, genealogical works and histories of local governments, clubs, districts and organisations
  • activities related to an individual’s membership in a national organisation
  • ongoing staffing or operational costs, except for organisations applying under the Annual Program of Activity category
  • digital games development activities
  • film and television activities such as:
    • the development or production of narrative shorts or features, pilots for television series, web series, mainstream animation e.g. conventional character-based narrative cartoons
    • documentaries, including documentaries on the arts
    • screenwriting activities or script development for film and television
    • stand-alone documentation activities
    • education activities, or activities where members of the public take part, where the main or only art form being used is film or digital, unless it’s in support of an artist’s work
    • film festivals, unless they support works created by practicing artists.

What will make my application ineligible?

Your application will be ineligible if you:

  • are an individual or a group
  • do not provide any support material
  • do not adhere to budget requirements including requesting more than 80% of your project cost
  • start the activity before the eligible start date
  • submit an application late
  • exceed application limit to the Arts Projects for Organisations and Arts Projects for Individuals programs (no more than two submissions per financial year)
  • are requesting funding for an Annual Program of Activity grant and have already received one per financial year
  • are requesting funding for an activity that has already had two application attempts per financial year, regardless of applicant
  • have any key personnel with an overdue acquittal report
  • are a staff member of the Department of Local Government, Sport and Cultural Industries (staff of portfolio organisations may apply subject to meeting the Code of Conduct and Secondary Employment Policy)
  • request funding that exceeds the funding cap of the program
  • apply for activity that is delivered as part of an educational institution’s curriculum or will be academically assessed
  • are a portfolio organisation of DLGSC
  • are an Arts Organisation Investment Program or National Performing Arts Partnership Framework funded organisation.

How much can I apply for?

Eligible applicants can apply for funding between $5000 and $80,000.

This program may fund up to 80% of your activity costs. You must demonstrate at least 20% income, or your application will be ineligible.

Your funding request will be the difference between your expenditure minus your income in your application budget.

When can I apply?

The key dates calendar has application opening, closing and activity start dates.

You are encouraged to submit your application before the closing date to ensure you have plenty of time to allow for technical or eligibility/resubmission issues.

All times are in AWST (for Perth, Western Australia).

Applicants will be notified of the outcome of their application approximately 12 weeks after the closing date.

Processing of grant payments to successful applicants will not start until after the grant contract is signed and returned. Depending on the activity start date, we cannot guarantee notification and/or availability of grant funds before the activity begins.

How many times can I apply?

You can apply 2 times in total to the Arts Projects for Organisations and Projects for Individuals and Groups programs (per financial year, per applicant). This includes ineligible and/or unsuccessful applications.

Applications to other grant programs at DLGSC, such as regionally focussed grant programs and the Contemporary Music Fund grant program, do not count towards the 2 application limit.

Only one application can be submitted per program submission or closing date.

Your project should completed within 12 months of receiving the funds.

Recipients of an Annual Program of Activity grant may only receive one Annual Program of Activity grant per year. However, they may apply for unrelated project funding within this period through the other categories, subject to the other submission limits outlined above.

How do I apply?

Please apply using the Online Grants web portal.

More information on how to apply can be found in the application manual.

4 components of your application

There are 4 components of a grant application:

  1. core application questions
  2. project outputs
  3. financial information
  4. support material.

Each plays a significant and distinct role in creating a whole picture about your activity.

Core application questions

Your answers to the core application questions should give assessors an overview of your activity. Each question has a 1500-character limit. If you need more information on how to prepare your application, please read the application manual.

You can extract a copy of your draft application in Online Grants at any stage to share with others for their feedback.

Please ensure your activity meets the most current COVID-19 health guidelines.

1. What is the activity you are seeking funding for?

Describe your planned activity. Outline your ideas, what is involved, who you will be working with and how they will contribute. Explain the creative, artistic or cultural relevance or significance of the activity, both for yourself and the relevant sector of the community. 

2. Why do you need to undertake this activity and why do you need to do it now? 

Explain the importance of undertaking this activity at this time. Demonstrate the relevance, timeliness and impact of the activity in the context of your individual practice, other WA practitioners, WA communities or for your business or organisation.

If this activity involves a repeat attendance at an event you must show how this proposal builds upon the outcomes of that previous activity. 

If your activity includes travel out of WA, you must describe the national significance of the event or opportunity you need to attend or participate in, and you must demonstrate that the activity will have a long-term impact for your practice, or where applicable, for your business or organisation.

3. What outcomes will be achieved?

List the direct outcomes you hope to achieve from your activity. These may include developing your skills, producing a new work or body of work, accessing promotional or networking opportunities, reaching new audiences or markets, or engaging with specific communities. Where relevant, you should include outcomes and benefits for the participants and audiences for your activity.

4. How do you plan to undertake the activity?

Describe in detail the stages or steps in planning, developing and implementing your activity. Include as many specific details that are essential to the success of your activity. If your activity engages with Aboriginal content or community, clear evidence of Aboriginal agency and consultation must be provided in your support material.

5. What is the timeline for the activity?

Provide a timeline outlining what will happen at each stage of your activity. The timeline should begin and finish with the activity start and end dates you entered at the beginning of your application.

6. How will you evaluate the activity?

Outline the methods, processes or tools you will use to measure and report your progress towards, and/or achievement of the activity outcomes you outlined in question 3. Consider how you will know whether you achieved your proposed outcomes.

7. What are your plans for marketing, promotion and/or distribution for the activity?

Marketing includes audience and sector engagement, promotion and distribution strategies. Describe the different methods you will employ to market your activity or distribute your product to your desired audience, client, consumer or peer group. Activities that do not include a clear public outcome should still include some plan for documentation, engagement of peers and promotion of your practice. If relevant, you can include a marketing plan with your support materials.

Project outputs

You are required to provide relevant project outputs. An output is a specific measurable thing that is generated by your project. This information will be considered as part of your application and provide further clarity about your project for the assessor. The outputs also provide important data for the department for research, analysis and advocacy purposes.

You only need to provide outputs for the categories and items relevant to your project.

If your application is successful, you will be required to report against your planned project outputs in your acquittal report.

Refer to the application manual for an explanation of the project output questions.

Please contact us if you have any questions.

Financial information

The financial information in your budget helps to demonstrate that all elements of your activity have been considered, thoroughly researched and costed. A good budget also provides confidence for the DLGSC that your activity will be a sound investment for the State of Western Australia.

You should indicate which expenditure items you want the DLGSC to support. List those items in the ‘Additional Notes’ section of the application budget page.

Your budget should not contain any costs that fall before your provided activity start date. 

If you are registered for GST you should not include GST in the budget figures. All amounts should be in Australian dollars.

Your funding request is the difference between your expenditure minus your income. To ensure this amount is calculated accurately, seek quotes for all expenditure items (whether or not you intend to include these as support material) and include all costs associated with the activity, even if they are supplied in-kind.

Many activities will include in-kind contributions in the form of offering something for free or at a discount. More information on in-kind expenditure and income as well as an example of how to demonstrate your in-kind support follows this section.

For each expenditure or income item you add to the budget, use the notes area alongside the item to explain how that item relates to the delivery of your activity and how the cost was calculated.

Expenditure

Expenditure items can vary significantly from one activity to another. Any legitimate expense that is eligible may be included in the budget.

Do not duplicate costs in the budget form. For example, if you receive a quote for advertising which includes design, do not add an additional item for design. Simply use ‘advertising’ as the expenditure item, and add a note explaining that the cost includes design.

Make sure you check the list for ineligible items.

Eligible expenditure items

Administration

Expenses related to the management and administration of the activity. For example telephone/internet, insurance, postage and stationery. Eligible expenditure items in this category may also include audit costs and accessibility costs (expenditure associated with making your activity accessible to participants or audiences with a disability).

Marketing, promotion and distribution

Costs associated with marketing to your target audience. For example information, promotion and audience engagement activities, advertising, graphic design, merchandise photography, videography, public relations and production of marketing collateral.

Preparation, development, production and exhibition/presentation

Costs related to the remount, production and delivery of the activity or its deliverables, including the costs of presentation and exhibition. Eligible items may include venue hire, lighting hire, set construction, manufacturing costs, recording fees, rehearsal space hire, props and audio-visual costs.

Salaries, fees and living allowances

Expenditure in this category should include salaries, fees and allowances for all key personnel, with separate components itemised in the budget notes. We support appropriate rates of pay for all people involved in your activity. Refer to the following websites for information on industry standard payment rates:

If these standards do not apply to your activity then you must outline how reasonable rates have been calculated. For long-term activities, it may be appropriate to pay artists a rate based on a yearly salary for a similar kind of work. If this is the case, you need to clearly explain the rationale for the pay rate in your budget notes.

All rates should be relative to level of experience.

Please note that organisations, such as Media, Entertainment and Arts Alliance, predominantly provide information on minimum base rates for employees engaged on a full-time, part-time or casual basis. Rates for artists and arts workers engaged as contractors will include a loading to cover the costs of being self-employed. Full-time, part-time and casual rates do not factor in these costs and should not be used when engaging contractors.

Travel and freight

Costs associated with transporting people, equipment or goods. Eligible items may include fares (taxi, airplane, bus etc.), tolls, land or air freight, and vehicle hire.

Income

This program does not fund 100% of your activity costs so you must demonstrate at least 20% income, which may include in-kind support, or your application will be ineligible.

Eligible income items

Earned income

May include ticket sales, product sales, performance fees, royalties, artwork and/or merchandise sales. For performances, this amount should factor in the number of performances, average ticket price and projected venue capacity.

Corporate sponsorship

List any income received through sponsorship from corporate bodies or businesses. Income received through government sponsorship should be included in the relevant government income category.

Philanthropic donations

May include contributions from fundraising, crowdfunding, donations, gifts and bequests.

Australia Council, other Commonwealth Government, other State Government, local government

All grants and sponsorship being sought from local government, State Government, Commonwealth Government, the Australia Council, and other government sources must be included, whether or not this support has been confirmed. If your application is to be assessed by a peer assessment panel, we will attempt to confirm the status of any pending funding applications directly with the funding body prior to the panel assessment. Do not include department grant funds being requested as part of this application.

Other income

If you are making a cash contribution, or someone is providing cash to the activity, list this item as a cash contribution or similar. Include any other income source that does not fit within any of the above categories and provide enough detail to identify the income source.

In-kind expenditure and income

Some expenses may be offered to you for free or at a discount. This might be borrowed equipment, the use of a rehearsal space, donated or discounted goods or services, volunteers (including you), negotiated discounted fees and allowances. Anything given to your project at no expense to you is considered in-kind.

All in-kind items must be included as a budget item under the in-kind expenditure category. The corresponding recognition of in-kind income is created automatically in your online application, and you do not need to enter any in-kind income budget items. The total in-kind expenditure must always equal the total in-kind income.

If, for example, you are hiring a venue, which would normally charge $2000, and you have successfully negotiated an $800 (40%) discount, you would include venue hire fee as a budget item under the expenditure category of $1200 and $800 under the in-kind expenditure category. 

Additional notes

This section of the budget provides an opportunity for you to detail any additional information you feel may help to clarify items within your budget. For example, for fees and salaries you can indicate in this section how you calculated your amount.

You should use this section to indicate which expenditure items you want the department to support.

Taxation

The Australian Taxation Office (ATO) considers any grant payment to be taxable income for the purposes of your annual income tax return. You are encouraged to discuss your tax implications with your tax agent or the ATO prior to applying for a grant.

Registered for Goods and Services Tax

If you are registered for GST you must show your expenditure items exclusive of the GST component. For example, you have been quoted $550 including GST for lighting hire. In your expenditure budget you would only show lighting hire of $500. If your activity is funded, the department payment will include a 10% GST component to cover those items on which GST is payable.

Not registered for Goods and Services Tax

If you are not registered for GST you must show your expenditure items inclusive of the GST component. For example, you have been quoted $550 including GST for lighting hire. In your expenditure budget you would show lighting hire of $550. If your activity is funded, the department payment will include the GST component for those items on which GST is payable.

Support material

Support material is crucial to a successful application and is essential for assessors to fully gauge the value of your activity. It is highly recommended you pay close attention to the support material you choose and make sure it offers the best support for your application.

It should help demonstrate the 4 assessment criteria: quality, reach, good planning and financial responsibility as well as the objectives of the category you are applying to.

Support material summary

  • text — maximum 20 A4 pages
  • images — maximum 10
  • audio/video — maximum 12 minutes
  • strategic plan (Annual Program of Activity applicants only).

Please note:

  • The support material formats and limits are requested to ensure equality between applications in competitive programs.
  • If you exceed the support material limits, the assessor will only watch, listen or read up to the specified limit.
  • Files and links in ineligible formats will be deactivated and not viewed by the assessor.
  • Formats that will not be viewed include: .pages, .zip, .excel, MP3s (or similar) and .eml (however screenshots of emails converted to PDF are okay).
  • Links to support material using file sharing services such as Dropbox, OneDrive or Google Drive will not be viewed.
  • Weblinks to text and image information online will not be viewed.
  • Where possible, please only upload one document or file per support material type.
  • Items of support material cannot exceed 5 MB file size.
  • As an Online Grants portal user, you must upload your support materials with your online application.

Types of accepted support material you may provide

Text

Maximum 20 A4 pages of text, in PDF or Word format. Preferably in one single document  (maximum file size 5 MB. All text must be legible at 100%). An additional Strategic Plan document can also be uploaded — for Annual Program of Activity applicants ONLY. Note: weblinks are not accepted for any text support materials.

Examples of material
  • applicant CVs, biographies or profiles for key creative or artistic personnel
  • participant confirmation*
  • quotes for major expenditure items/confirmation of fees*
  • letters of peer/industry support (external to your activity)
  • reviews, media reports or articles on your previous work
  • evidence of confirmed events, activities or appointments*
  • confirmation of consultation and/or support from the target community/participants, such as Aboriginal communities or young people
  • evidence of significant Aboriginal involvement, participation and decision making (where required)
  • marketing, promotional or activity plan/s
  • synopsis of proposed text/script
  • curatorial statement
  • director’s notes
  • invitations to present, perform, exhibit or showcase*
  • extracts of literary manuscripts, play scripts or other writing samples
  • publishing samples
  • product catalogue
  • safety and contingency plan (for example COVID-19 contingency plan)
  • strategic plan.

*Can include multiple screenshots of emails and quotes. We suggest taking a screenshot of the essential information and pasting up to 4 per A4 page so they are still legible when viewed at 100%.

Images
  • Maximum 10 images in one PDF or Word document or up to 10 image files (maximum file size 5 MB with one line of text caption permitted for each image)
  • Note: weblinks are not accepted.
Examples of material 

Examples of previous work or activities. 

Audio and video

Maximum 4 links to audio and video content not exceeding 12 minutes combined listening or viewing time.

Audio and/or video files must be uploaded to file streaming sites like Vimeo, YouTube, Bandcamp or SoundCloud that do not require a log-in to access. Do not use Spotify.

You can find instructions on how to use these sites at the following links:

Examples of material
  • examples of previous work or activities
  • interviews, recordings, or presentations that support your activity
  • a recorded explanation of your proposed project
  • testimonials of support for the project.

Draft reviews

First time applicants to this program may request a draft review. Check the key dates calendar for the draft review deadline date. You are strongly encouraged to make this request well before the review deadline to give staff enough time to provide feedback as well as time to update your application on receipt of this review.

Contact onlinegrantsupportca@dlgsc.wa.gov.au if you require assistance requesting a draft review in Online Grants.

How will my application be assessed? 

Applications to this funding program are assessed by peer assessment panel(s). A high volume of applications may require multiple peer panels for assessment. 

All applications are assessed against 4 criteria: 

  • quality
  • reach
  • good planning
  • financial responsibility.

Each has a subset of dimensions and weightings which can be found below.  

More information about the dimensions and definitions, which have been developed by artists and creatives representing their sector, can be found in the application manual.

You are not expected to address all dimensions and definitions, only those most relevant to your application. 

Your activity must meet at least one of objectives of the category to be successful. Assessors will consider your application against the relevant dimensions and definitions and allocate a weighted score for each of the four criteria. 

See the application manual for more information about how your application will be assessed.

Final approval of successful applications depends on available budget and approval by the Minister or delegated authority. 

Quality

Weighting 35%

Quality refers to the level of artistic and cultural significance of the activity. Quality may be demonstrated by, but not limited to; examples of previous work, sector support, timeliness of the work and a strong history in your area of practice. It may also be demonstrated through the skills and experience of the people involved in the activity, and the alignment of those skills and experience to deliver the project.

Reach

Weighting 25%

Reach refers to the level of impact the activity is likely to have. Reach may be demonstrated by including information for; networking opportunities, relevant marketing and promotional strategies, number of participants and the potential increase in audience or markets.

Good planning

Weighting 20%

Good planning refers to the level of consideration which has been given to practically undertaking the activity. Good Planning can be demonstrated by, but not limited to; carefully considered preparation, confirmation of key personnel, a realistic timeline and achievable outcomes, documented research and/or consultation, and a process of evaluation.

Financial responsibility

Weighting 20%

Financial responsibility refers to the sound management of the budget. Financial responsibility can be demonstrated by but is not limited to; efficient use of resources, reasonable expenses and an accurate and comprehensive budget. Other sources of income have been considered and included where appropriate and the activity goes some way towards self-sufficiency.

Acquittal report

If your application is successful you will be required to fill in an acquittal report when your activity has finished. An acquittal report details your activity and how you spent the grant. The acquittal report will be available for you to access in Online Grants, via the Edit/View Report button or Reports tab on the Home page, once a copy of your signed funding agreement has been received.

Your acquittal report must be submitted within 90 days of the activity completion date as specified in your funding agreement. 

You will need to answer the following questions:

  • What was the project or activity?
  • What outcomes were achieved?
  • How did you evaluate the project or activity?
  • What marketing, promotion and/or distribution strategies did you use for the project or activity?

The acquittal report will also include your activity budget and you will be required to enter all the actual figures against each budget item and add any additional items not in the original budget. Variations between budget and actual figures are acceptable; however, you must provide an explanation for large variations in the Notes for that item. As you enter actual figures, the activity profit/loss will be automatically updated and displayed at the top of the Financial Information page.

Support Material: You must upload relevant documents, images and/or videos that substantiate the delivery of the activity and that may demonstrate the impact and outcomes achieved. 

Consider including receipts for your major expenditure items, any reviews or feedback from attendees or stakeholders, examples of your work, photographs or video documenting the process or presentation, evidence of box office or sales where relevant, examples of any promotional material produced, and any evaluation related documents. 

As a rough guide please refer to these formats and limits for your acquittal report support materials:

  • Up to 10 images (JPEGs, PNGs or PDF document – no larger than 5MB)
  • Up to 20 pages of text (Word or PDF documents only)
  • Up to 12 minutes of audio/video (must be uploaded to file streaming sites like Vimeo, YouTube, Bandcamp or SoundCloud that do not require a log-in to access)

Do not use zipped files, or file sharing services such as Dropbox, OneDrive or Google Drive to submit your support materials, or any streaming services that require a log-in to access, such as Spotify. 

You may use links to websites as acquittal report support material where relevant, for example if you were funded to create or update your website. 

Refer back to your application’s activity outcomes for guidance in selecting suitable material.

If possible, please provide your support material in one PDF document for text and one document for images. Please note there is a 5MB size limit for documents. Audio and video material must be supplied as separate URL links directly in the Online Grants portal.

The funding acquittal report also includes the option to provide feedback to help us to continually review and improve the service we provide.

Assistance for applicants

More information on how to apply can be found in the application manual.

Project officers are available via telephone and email to answer queries about applications and suitability of activities to specific programs.

If you need extra assistance due to disability, language barriers or any other factor that may disadvantage you in completing your application, please contact us.

The advice provided by project officers does not guarantee the success of your application.

Due to the high number of applications received, each funding round is highly competitive.

All applications are considered on their own merits and against the assessment criteria and program objectives.

Contact us

Online Grants portal technical support

For assistance using Online Grants or to report any related technical issues, contact the Online Grants Support Team: onlinegrantsupportca@dlgsc.wa.gov.au

Project officers

For enquiries relating to this funding program, including advice or assistance with your application, contact a project officer:
Telephone 61 8 6552 7400
Toll Free (Country WA callers only) 1800 634 541
Email grantsprogramsca@dlgsc.wa.gov.au

Assistance for people with disability

The department is committed to supporting applicants with disability. Information can be provided in alternative formats (large print, electronic or Braille) upon request.

If you require special assistance in preparing your application, please call 61 8 6552 7400 or toll free for regional WA callers on 1800 634 541.

Family, friends, mentors and/or carers can attend meetings with you.

If you are deaf, or have a hearing or speech impairment, contact us through one of the following:

Interpreting assistance

For interpreting assistance in languages other than English, telephone the Translation and Interpreting Service on 13 14 50 and ask for a connection to 6552 7400 or 1800 634 541.

Regional applicants

Toll Free (Country WA callers only): 1800 634 541.

Email the project officers: grantsprogramsca@dlgsc.wa.gov.au

Page reviewed 21 October 2024
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