Project outputs
You are required to provide relevant project outputs. An output is a specific measurable thing that is generated by your project. This information will be considered as part of your application and provide further clarity about your project for the assessor.
The outputs also provide important data for the department for research, analysis and advocacy purposes.
You only need to provide outputs for the categories and items relevant to your project.
Refer to the
application manual for an explanation of the project output questions.
If your application is successful, you will be required to report against your planned project outputs in your acquittal report.
Please contact us if you have any questions.
This program may fund up to 100% of your activity expenditure. Your budget should provide us with an overview of your major costs to undertake this opportunity and include any anticipated income or in-kind contributions where relevant. If your budget
expenditure is greater than the funding cap of your chosen category, then you must provide income sources to cover the gap.
The financial information in your budget helps to demonstrate that all elements of your activity have been considered, thoroughly researched and costed. A good budget also provides confidence for the DLGSC that your activity will be a sound investment
for the State of Western Australia.
You should indicate which expenditure items you want the DLGSC to support. List those items in the ‘Additional Notes’ section of the application budget page.
Your budget should not contain any costs that fall before your provided activity start date.
If you are registered for GST, you should not include GST in the budget figures. All amounts should be in Australian dollars.
Your funding request is the difference between your expenditure minus your income. To ensure this amount is calculated accurately, seek quotes for all expenditure items (whether or not you intend to include these as support material) and include all costs
associated with the activity, even if they are supplied in-kind.
Many activities will include in-kind contributions in the form of offering something for free or at a discount. More information on in-kind expenditure and income as well as an example of how to demonstrate your in-kind support follows this section.
For each expenditure or income item you add to the budget, use the notes area alongside the item to explain how that item relates to the delivery of your activity and how the cost was calculated.
Expenditure
Expenditure items can vary significantly from one activity to another. Any legitimate expense that is eligible can be included in the budget.
Do not duplicate costs in the budget form. For example, if you receive a quote for advertising which includes design, do not add an additional item for design. Simply use ‘advertising’ as the expenditure item, and add a note explaining that
the cost includes design.
Make sure you check the list for ineligible items.
Eligible expenditure items
Administration
Expenses related to the management and administration of the activity for example telephone/internet, insurance, postage and stationery. Eligible expenditure items in this category may also include audit costs and accessibility costs (expenditure associated
with making your activity accessible to participants or audiences with a disability).
Marketing, promotion and distribution
Costs associated with marketing to your target audience. For example, information, promotion and audience engagement activities, advertising, graphic design, merchandise, photography, videography, public relations and production of marketing collateral.
Preparation, development, production and exhibition/presentation
Costs related to the remount, production and delivery of the activity or its deliverables, including the costs of presentation and exhibition. Eligible items may include venue hire, lighting hire, set construction, manufacturing costs, recording fees,
rehearsal space hire, props and audio-visual costs.
Salaries, fees and living allowances
Expenditure in this category should include salaries, fees and allowances for all key personnel, with separate components itemised in the budget notes. We support appropriate rates of pay for all people involved in your activity.
Refer to the following websites for information on industry standard payment rates:
If these standards do not apply to your activity, then you must outline how reasonable rates have been calculated. For long-term activities, it may be appropriate to pay artists a rate based on a yearly salary for a similar kind of work. If this is the
case, you need to clearly explain the rationale for the pay rate in your budget notes. All rates should be relative to level of experience.
Travel and freight
Costs associated with transporting people, equipment or goods. Eligible items may include fares (taxi, airplane, bus etc.) tolls, land or air freight, and vehicle hire.
Income
This program may up to 100% of your activity costs. If the cost of your activity exceeds the funding cap you must provide an explanation of how you will fund the difference by providing income in the application budget.
Eligible income Items
Earned income
May include payment to present at a conference or symposium, ticket sales, product sales, royalties, artwork and/or merchandise sales. For performances, this amount should factor in the number of performances, average ticket price and projected venue
capacity.
Corporate sponsorship
List any income received through sponsorship from corporate bodies or businesses. Income received through government sponsorship should be included in the relevant government income category.
Philanthropic donations
May include contributions from fundraising, crowdfunding, donations, gifts and bequests.
Australia Council, other Federal Government, other State Government, local government.
All grants and sponsorship being sought from local government, State Government, Federal Government, the Australia Council, and other government sources must be included, whether or not this support has been confirmed. If your application is to be assessed
by a peer assessment panel, we will attempt to confirm the status of any pending funding applications directly with the funding body prior to the panel assessment. Do not include department grant funds being requested as part of this application.
Other income
If you are making a cash contribution, or someone is providing cash to the activity, list this item as a cash contribution or similar. Include any other income source that does not fit within any of the above categories and provide enough detail to identify
the income source.