Reducing financial risks for ticketed events in WA.
The Getting the Show Back on the Road+ (GTSBOTR+) program aims to reduce the financial risks associated with running ticketed events in Western Australia (WA) during a COVID-19 impacted period and to encourage the safe continuation of public ticketed
It does this through sharing the risk of gross ticket sales and sporting-related registration fees lost due to event cancellations resulting from COVID-19:
The program will also provide support for events that proceed but incur a substantial impact on the number of tickets sold/registration fees (minimum 50% lost ticket sales/registration fees) due to the impact of COVID-19 requirements.
*pursuant to COVID-19 Change in Law (See “What is COVID-19 Change in Law?” below for definition)
COVID-19 Change in Law is the legal definition used in the grant agreement. It means a COVID-19 Law which comes into effect, or ceases to be in effect, after the date of grant Agreement but does not include an extension of a declaration or other subordinate
legislation in effect as at the date of the grant Agreement on the same or substantially the same terms.
A COVID-19 Law means:
(a) an act of parliament or statute;
(b) any subordinate legislation, rules, regulations, declarations, directions or by-laws, made or amended (to the extent of the amendment); and
(c) any document or policy issued under such legislation or subordinate legislation, which is made or amended (to the extent of the amendment) by the State as a direct consequence of COVID-19, and which imposes a lockdown or partial lockdown of Western
Australia or imposes a restriction or prohibition requiring the cancellation of the Event, with which the Funding Recipient is legally required to comply.
Ticketed and planned events taking place in metropolitan or regional WA including:
Successful applicants will receive confirmation that the State Government will provide financial assistance based on the projected total gross ticket sales or sporting-related registration fees (capped at $150,000) and in accordance with the tiers detailed
in Claim Payments and Financial information sections below.
For events that experience significant box-office impact, support of up to $500,000 is available subject to Ministerial discretion. Any claims above the funding cap of $150,000 are assessed by external auditors, and based on unrecoverable expenditure (against substantiated receipts) not lost revenue. Please contact GTSBOTR+ team before submitting a claim above the funding cap to ensure you provide the necessary preliminary information to obtain approval to submit an above the cap funding request.
A company, organisation and individual that:
The applicant must be authorised by the company or organisation’s constitution to be able to sign contracts.
It is recommended that the application is prepared and submitted by the party taking the lead in coordinating the event. If successful, the primary applicant will be issued with the contract, be responsible for report completion and payment receipt.
Applications are accepted via the Online Grants web portal.
Below are the questions that you will need to complete in the online portal application.
The financial information in your budget helps to demonstrate that all elements of your activity have been considered, thoroughly researched and costed. A good budget also provides confidence that your event is well planned and is a viable initiative.
For each expenditure or income item, use the notes area alongside the item to explain how that item relates to the delivery of your activity and how the cost was calculated.
Expenses related to the management and administration of the event. For example telephone/internet, insurance, postage and stationery.
Costs associated with marketing to your target audience. For example information, promotion and audience engagement activities, advertising, graphic design, merchandise photography, videography, public relations and production of marketing collateral.
In the notes section indicate if the expenditure is a contracted service.
Costs related to the production and delivery of the event including venue hire, lighting hire, staging, construction, manufacturing costs, props and audio-visual costs. In the notes section indicate if the expenditure is a contracted service.
Expenditure in this category should include salaries, fees and allowances for all key personnel.
Include any other expenditure that does not fit within any of the above categories and provide enough detail to identify the expenditure.
This includes ticket sales or sporting-related registration fees for your event and the amount should factor in the average ticket price and projected venue capacity. List any additional items or services purchased with the ticket in addition to admission
to the event, this may include camping/accommodation and/or transport to and from the event. This section is a required field and must be filled to make your application eligible for assessment.
This includes rent from exhibitors.
This includes revenue earned through the sale of food and beverages.
This includes the revenue earned through the sale of merchandise at the event.
List all grants received from local government for your event.
List all grants received from the State Government for your event.
List all grants received from Federal Government for your event.
List any income received through sponsorship or donations from corporate bodies or businesses.
Include any other income source that does not fit within any of the above categories and provide enough detail to identify the income source. If you are making a cash contribution, or someone is providing cash to the activity, list this item as a cash
contribution or similar.
The Australian Taxation Office (ATO) considers any grant payment to be taxable income for the purposes of your annual income tax return. If you receive a grant you are encouraged to discuss your tax implications with your tax agent or the ATO.
You will be required to submit documents to support your application. All support material can be uploaded through the application portal, including:
Yes. You may email email@example.com and request a review of your unsuccessful application. You must include the reasons you believe your application should have been successful
and the additional supporting material to substantiate your request for a review.
If your application was successful and your event was not cancelled then no further action is required. Your application will automatically be acquitted.
If your application was approved and your event was cancelled due to a COVID-19 restrictions you can make a claim for a shared risk payment by completing and submitting a report. Payment will only be made following successful submission and approval of
the report. Use the Online Grants web portal to access the report form.
It is expected that notification and payment will be provided within 30 business days of the submission of your report.
Your claim assessment form will have your original budget figures included. You will need to add your actual income and expenditure against these figures.
For each expenditure or income item use the notes area alongside the item to explain how that item relates to the delivery of your activity and how the lost revenue was calculated.
Approved claims will be paid to cover a percentage of lost ticket revenue as follows:
You must provide the following documents as evidence to support your claim:
Applicants should be aware that DLGSC is subject to the Freedom of Information Act 1992 (WA), which provides a general right of access to records held by State Government agencies and local governments. Applicants are advised that information pertaining
to the receipt of State Government financial assistance may be tabled in the Western Australian Parliament and listed in State Government media statements. This information could include the name of the recipient, name of the project, the grant
funding amount, and project description. This could result in requests for more details to be released publicly.
For assistance using Online Grants or to report any related technical issues, contact the Online Grants Support Team: firstname.lastname@example.org
For enquiries relating to this funding program, including advice or assistance with your application, contact a Grants Officer:
Do not submit enquiries with this form.