Core application questions
Your answers to the core application questions should give assessors a concise overview of your activity. Each question has a 1500-character limit. You can extract a copy of your draft application in Online Grants at any stage to share with others for
their feedback.
Respond to the following questions with reference to the assessment criteria, program objectives and relevant key program priorities:
Q1. What is the residency project you are planning?
Outline what you plan to do and describe the artistic concept of the project. Include the year level/s and number of students you will be engaging with and how the creative ideas meet the needs and aspirations of the school. Describe the creative processes and how the residency
engages the school community.
Q2. How will your activity enhance creativity, learning, health and wellbeing?
Describe how this residency engages students creatively in their learning, which curriculum areas the project aligns to and if/how this extends beyond the arts. How does the activity support critical and creative thinking, personal and social capability, ethical understanding and/or intercultural understanding?
Include a brief outline of what professional learning opportunities will be made available
for teachers and/or school leadership, including any formal and/or informal learning.
Q3. How will you plan, manage and deliver the activity?
Provide a summary of the key milestones in your activity planning and delivery, the key stages of the activity and who will be responsible. Outline the number of creative sessions/workshops/activities that will take place. Note: your project should contain a minimum of 15 days of direct engagement with students. Please outline your plans for marketing and promotion of the activity.
Q4. Why does the school need to undertake this project?
Outline the benefits for the school (students, teachers, leadership, wider school community) participating in the residency. Why have the artist and school chosen to partner to deliver this activity? How did the artist and school connect on this project?
Provide a brief outline of the artist’s practice including any relevant experience working with students and teachers.
Q5. How will you evaluate the activity?
Outline the methods, processes or tools you will use to measure and report your progress towards and/or achievement of the activity outcomes you outlined in Question 2. Consider how you will know whether you achieved your proposed outcomes. These may be tangible creative outcomes or processes. Outline how you intend to measure and/or document the activity. How will the students reflect on their involvement and learnings? What skills will the teachers have learnt from the resident creative? Outline how you will share the learnings with the wider education/creative learning community.
Please note: it is not a requirement of the program to have a creative outcome at the end of the residency.
Project outputs
You are required to provide relevant project outputs. An output is a specific measurable thing that is generated by your project. This information will be considered as part of your application and provide further clarity about your project for the assessor.
The outputs also provide important data for DLGSC for research, analysis and advocacy purposes.
You only need to provide outputs for the categories and items relevant to your project.
If your application is successful, you will be required to report against your planned project outputs in your acquittal report.
Please contact a Creative Learning Project Officer if you have any questions.
The financial information in your budget helps to demonstrate that all elements of your activity have been considered, thoroughly researched and costed. A good budget also provides confidence for the department that your activity will be a sound investment
for the State of Western Australia.
All amounts should be in Australian dollars.
Your funding request is the difference between your expenditure minus your income. To ensure this amount is calculated accurately, seek quotes for all expenditure items (whether or not you intend to include these as support material) and include all costs
associated with the activity, even if they are supplied in-kind.
For each expenditure or income item you add to the budget, use the notes area alongside the item to explain how it relates to the delivery of your activity and how the cost was calculated. If relevant, include a breakdown or itemisation of costs.
Expenditure
Expenditure items can vary significantly from one activity to another. Any legitimate expense that is eligible can be included in the budget.
Do not duplicate costs in the budget form. For example, if you receive a quote for advertising which includes design, do not add an additional item for design. Simply use ‘advertising’ as the expenditure item and add a note explaining that
the cost includes design.
This program may fund up to 80% of your activity costs. You must demonstrate at least 20% income (in-kind or cash) or your application will be ineligible.
Make sure you check the What can't I apply for list for ineligible items.
Eligible expenditure items
Administration
Expenses related to the management and administration of the activity, for example telephone/internet, insurance, postage and stationery.
Marketing, promotion and distribution
Costs associated with marketing including promotion, graphic design, photography, videography and production of marketing collateral.
Preparation, development, production and exhibition/presentation
Costs related to the remount, production and delivery of the activity or its deliverable. Eligible items may include materials, props, resources.
Salaries, fees and living allowances
Expenditure in this category should include salaries, fees and allowances for all key personnel, with separate components itemised in the budget notes. We support appropriate rates of pay for all people involved in your activity. Refer to the following
websites for information on industry standard payment rates:
If these standards do not apply to your activity, you must outline how reasonable rates have been calculated. For long-term activities, it may be appropriate to pay artists a rate based on a yearly salary for a similar kind of work. If this is the case,
you need to clearly explain the rationale for the pay rate in your budget notes.
All rates should be relative to level of experience.
Please note that organisations, such as the Media, Entertainment and Arts Alliance, predominantly provide information on minimum base rates for employees engaged on a full-time, part-time or casual basis. Rates for artists and arts workers engaged as
contractors will include a loading to cover the costs of being self-employed. Full-time, part-time and casual rates do not factor in these costs and should not be used when engaging contractors.
Travel and freight
Costs associated with transporting people, equipment or goods. Eligible items may include fares (bus etc.), tolls, land or air freight and vehicle hire.
Income
This program does not fund 100% of your activity costs. You must demonstrate at least 20% income (in-kind or cash) or your application will be deemed ineligible.
Eligible income items
Earned income
May include ticket sales, product sales, performance fees. For performances, this amount should factor in the number of performances, average ticket price and projected venue capacity.
Corporate sponsorship
List any income received through sponsorship from corporate bodies or businesses. Income received through government funding should be included in the relevant government income category.
Philanthropic donations
May include contributions from fundraising such as crowdfunding, donations and gifts.
Australia Council, other Federal Government, other State Government, local government
All grants and funding being sought from Local, State and Federal government, the Australia Council and other government sources must be included, whether or not this support has been confirmed.
Other income
If you are making a cash contribution, or someone is providing cash to the activity, list this item as a ‘cash contribution’ or similar. Include any other income source that does not fit within any of the above categories and provide enough
detail to identify the income source.
In-kind expenditure and income
Some expenses may be offered to you for free or at a discount. This might be borrowed equipment, the use of a rehearsal space, donated or discounted goods or services, relief teachers, negotiated discounted fees and allowances. Anything given to your
project at no expense to you is considered in-kind.
All in-kind expenditure must be included as a budget item under the in-kind expenditure category. The corresponding recognition of in-kind income is created automatically in your online application, and you do not need to enter any in-kind income budget
items. The total in-kind expenditure must always equal the total in-kind income.
If, for example, you are hiring a venue, which would normally charge $2000, and you have successfully negotiated an $800 (40%) discount, you would include venue hire fee as a budget item under the Expenditure category of $1200 and $800 under the in-kind
expenditure category