Ceremony and reception
Camp Quaranup can be the perfect venue for a ceremony, reception or both.
With sweeping and panoramic views, the grassed space in front of the main dining hall is a popular choice for wedding ceremonies. The views from the dining room and the surrounding outside area are outstanding. This space can cater for 160 people cocktail
style or can seat 100 people at tables. The main dining room area must be booked, as it's not practical for the camp to host a residential camp in this area during a wedding. The dining room hire rate is $850 per day.
Generally, a ceremony that is held adjacent the main dining room area does not attract any additional fee. However, if by request the ceremony is to occur in an alternative area of the camp, and if it requires additional setup time and/or equipment then
a fee may be applied. If the wedding ceremony is on-site, we can setup white seats and a wedding arch on the lawn area immediately in front of the dining room.
Guests at the reception may stay longer subject to advance camp management approval.
All amplified music must finish no later than 12am (midnight).
Bar services
Camp staff will set up the bar area, including providing a double-glass door fridge and 2 large eskies if required. Staff will set up serving tables at the bar area, including dressing them with white linen. All rubbish bins are provided.
Bar services will cease at midnight unless organised in advance with camp management.
Alcohol is not sold or provided by Camp Quaranup as the site is not licensed. An application to consume alcohol must be submitted to the camp manager in writing using the template.
The hirer is responsible for organising all alcoholic beverages, including transporting to site. Please discuss your intended quantities with camp staff to determine if you are required to provide ice. Responsible service of alcohol staff must be
booked through Camp Quaranup to operate a bar service. This is calculated on a ratio of 1 staff member to 40 guests, at a rate of $50 per hour for a Saturday event. E.g. for a reception commencing at 6pm and finishing at 12am (midnight) for 80
drinking guests, the total hire amount is 2 staff x $50/hour x 6 hours = $600.00. These staff will operate the bar, occasionally serve the bridal table and help clear tables throughout the event.
If you wish to purchase your own soft drinks, this can be agreed in advance with the camp.
Decorating and setting up
You can setup from 10am on the event day unless camp management authorise earlier access (for example if the previous group depart earlier and clean-up is completed). With advance notice, it may be possible to book event set up the day prior. A half day fee of $650 allows you to setup after 2pm on Friday, for an event on Saturday. A full day setup fee of $850 applies if setup is required from 10am the day before.
A camp staff member will be available (until 5pm) to assist with setup and the main dormitory area will remain vacant for that night (no additional client bookings accepted).
The hiring group must set up all tables and chairs in the dining room to their satisfaction and dress them with linen, glassware, cutlery etc. All table centre pieces, displays, additional tables (including cake table), wishing well, guest seating
displays and guest books are the responsibility of the hirer.
You should consider that sufficient floor space is left available for a band, jukebox or similar if desired. Adequate clearance around tables and chairs must be allowed for catering staff to freely move around the room to clear plates.
The hirer is responsible for unpacking and loading all drinks into the fridge, and if ice is required for eskies this must be provided on the morning of the event. Quantities of ice can be discussed with staff.
A buffet-style set up for 80 people can take around 10 hours to complete (for example 2 people working 5 hours or 4 people working 2.5 hours). Decorations may take much longer depending upon preference.
Consider table centrepieces, flowers, chair sashes, lolly bar, guest gifts etc. If wishing to hang decorations, please arrange to have scissors, string etc. The camp can provide a ladder if required. Sticky tape and blue tac is not allowed as it makes a mess. Other considerations including seating arrangements, menu board, music/PA system, photographer, videographer, wishing well, present table, guest sign book, lolly bar, Master of Ceremonies (MC) and guest transport.
Items for hire
We have items for hire including wedding arches, white chair covers, string of party lights, two market umbrellas, wine barrels, a vintage style wooden window (good for seating arrangement signage) and vintage table.
We can hire in additional items for the event including tablecloths (from $10.00 each).
Dining hall